Enovational Corp is a fast growing technology startup building web and mobile applications. We specialize in delivering award-winning user experiences paired with solid technology, as both client solutions and our own consumer products. And we believe our successes come from our teamwork and mutual respect for each other’s talents and unique perspectives.
So when we say we are looking for an Administrative & Executive Assistant, yes, we want someone who is a highly organized, multi-tasking powerhouse that can provide support in a fast-past and dynamic environment, but we also need another team member who will do what it takes to help us shape an amazing team and company.
Manage calendars for the executive team, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
Build relationships with our existing and potential clients, coordinating necessary logistics for conference calls, meetings, and/or demos.
Arrange and reserve conference rooms, catering, audio/video, and other essential services as needed for meetings and events.
Create and maintain an inventory of company licenses, equipment, and office supplies, and order new items as needed.
Assist in the creation and improvement of company processes, tools, and procedures--anything from improving onboarding process for new employees, to evaluating and helping with the roll-out of new company tools or processes, to developing new content for the company internal website.
Participate in meetings and calls and create business communication documents including meeting minutes, emails, memos, and slack announcements.
Make travel arrangements for visits to client sites, conferences or other events, or business development efforts.
Assist with recruitment efforts including drafting job descriptions, screening resumes, scheduling interviews, and drafting correspondences.
Analyze and process expense reports--categorizing items, writing descriptions, and attaching receipts.
Research, coordinate, and help plan internal and external events such as all-hands meetings, team social events, meetups, and conferences--this includes everything from scheduling, to logistics, to providing input on the event itself.
Maintain order in the office by ensuring common spaces are clean, organized, or otherwise helping create a positive office experience for employees. Digital spaces for now, but physical spaces too when we’re back in the office.
Love interacting and communicating with people; You’re not only a great listener, but you also know how to share and present to others.
Don’t get overwhelmed or flustered easily. You’re able to keep track of multiple tasks at once, manage your time efficiently, and appropriately prioritize your work
Are genuinely passionate about what you do. You are a perpetual learner and excited to experiment with new tools, processes, methods, and ideas.
Take initiative, aren’t afraid to fail, ask thoughtful questions, and constantly seek better ways of working and communicating.
Have a positive yet practical attitude. You are willing to take on any task that might help take our company and employees a little further.
Have a hard time multitasking and prefer to focus on a single task at a time.
Don’t like the idea of jumping in with your own suggestions and strategies for how to help establish better processes for our teams or best manage the tasks and priorities for the executive team.
Prefer working in analog over digital and don’t feel comfortable learning or trying new tools and software.
Work better in structured environments or have trouble with ambiguity and uncertainty.
While not required, our ideal candidate is going to hold an associate’s or bachelor’s degree. Previous work experience in similar roles is a plus, but what we really need is an individual with the passion to learn our company operations along with new skills, and do what it takes to help our team be successful. We’re a growing company and care very much about creating an amazing work environment with great growth opportunities, and hope that you’ll join us early on and help shape a bright and exciting future for our ambitious company.
To apply, fill out the form below and submit:
A cover letter telling us about a feat of organization or multi-tasking you’ve accomplished in the past or simply a description of why you want this job
If you have any additional questions, please contact email@example.com
Please review the materials linked below, from the United States Department of Labor, to learn more.